Structured Onboarding
Live in 4 weeks. Compliance from day one.
Pensvyne's onboarding process moves from a signed agreement to active pension administration in a defined 4-week sequence. No open-ended migration timelines. No compliance gaps during transition.
The 4-Week Timeline
What happens each week.
Discovery & Data Mapping
A Pensvyne implementation specialist conducts a structured intake call to map your employee data, identify which pension regimes are active, and verify any legacy scheme details. Your HRIS data format is reviewed and a field-mapping document is produced.
- Country-by-country regime audit
- HRIS data field mapping (Workday, BambooHR, Personio, or CSV)
- Legacy scheme documentation review
- Compliance gap identification
Configuration & Integration
Pensvyne is configured for each of your active pension regimes. Contribution rates, eligibility rules, scheme references, and provider details are set up. HRIS integration is established and tested with a sample employee dataset.
- Per-regime configuration (UK NEST/TPR, German bAV, Dutch WTP, Nordic ITP)
- HRIS integration setup and test sync
- Contribution calculation validation against your existing payroll outputs
- Reporting template configuration
Parallel Run & Validation
Pensvyne runs alongside your existing process for one full payroll cycle. Contribution outputs are compared against your current payroll figures. Any discrepancies are investigated and resolved before go-live.
- Full payroll cycle parallel run
- Contribution output comparison report
- Employee eligibility audit (all employees reviewed)
- HR team walkthrough of reporting dashboard
Go-Live & Handover
Pensvyne takes over live pension administration. Employee portal access is enabled. The compliance filing calendar is set up for all upcoming deadlines. The Pensvyne customer success team remains on standby for the first 30 days post-launch.
- Live payroll integration switch-over
- Employee portal access enabled with communications
- First filing deadline review and calendar confirmation
- 30-day post-launch support period
After Go-Live
Continuous administration. Not a one-time setup.
Monthly Payroll Sync
Each payroll cycle, HRIS data syncs to Pensvyne automatically. New starters are assessed, leavers are processed, and contribution changes are applied. No manual data entry required from HR.
Regulatory Filing
Pensvyne generates and tracks all required filings on schedule — UK declarations of compliance, German bAV notifications, Dutch participant submissions, Nordic contribution reports.
Legislation Updates
When pension legislation changes — UK auto-enrolment threshold adjustments, German BRSG subsidy revisions, Dutch WTP implementation phases — Pensvyne's rules engine is updated before the effective date.
Support Model
A named contact. Not a support ticket queue.
Named Customer Success Manager
Every Pensvyne account has a named CSM who understands your specific regime mix and company structure. Quarterly check-ins plus ad-hoc support as needed.
Slack Connect Integration
For Growth and Enterprise plans, Pensvyne connects to your team's Slack workspace. Pension administration questions go to the same place as everything else your team communicates.
Regulatory Change Alerts
When regulators announce upcoming changes to pension rules in your active regimes, Pensvyne sends a notification explaining what changes, what action (if any) is required from your team, and when updates take effect in the platform.